Belina PayrollHR is a feature rich product. These features combine to make the system useable and friendly to save you time and energy. There may be features that you do not use but they are there should you require them. It is impossible for us to list all the features of our product without taking you through the software itself. Look through the following lists as a sampling of what we have to offer you.
oAutomated calculation of PAYE, NSSA, NEC, ZimDef, Standards Development Levy and other amounts oProcess any number, or type, of transaction oRun multiple payrolls with consolidation of reports oRun Calculation Routine as often as necessary oBackpay module oBank transfer formats for banks oComprehensive security features oCustom Payslips and full reporting oData transfers to pension, Medical and Accounting Systems oElectronic funds transfers (Bank Transfers) oLeave accruals and accounting oMulti Currency processing and reports oPay Increase module oProcessing Methods - several choices of way of processing data, including spreadsheet. oStandard Reports (prints all required reports at once) oStatutory Reports for NSSA, NEC's, Zimdef, Standards Levy oTax - Automatic computation of PAYE and FDS Tax oTax - Production of P6 and ITF16 data for ZIMRA oTax - Tax Display - shows a breakdown of the PAYE calculation oTax - User defined tax parameters |
•Accounting Periods - allocate payroll periods to the accounting periods to which they relate (especially useful in weekly payrolls where there may be 4 or 5 weeks in a period) •Cost Centre Costing •Links to almost any accounting software. There are currently links to Pastel, Sage, SAP, AccPac, Baan, Impact, MIMS, NaVision, Smart Stream and Sun Accounting •Prepares the journal for manual entry into accounting records •Pastel Accounting - Partner version - Seamless integration. When the journal is generated enter the payroll batch number. The batch will then be automatically be transferred to the Pastel batch. When Pastel is open simply post the batch to the relevant accounts. •Pastel Accounting - Evolution version - Excel export. Export the journal to Excel, make any necessary adjustments, if any, and import into Pastel the Pastel Accounting batch. |
•Audit reports show changes to employee master fields, transactions processed, options selected by different users •Full background audit maintained from which reports may be extracted |
•Consolidation of group payroll information from underlying payrolls. •Consolidation weekly, fortnightly and monthly payrolls |
•Enter exchange rates to be applied to the currencies used in the payroll. •Employee's may have their basic paid in one or multiple currencies •Specify what percentage of the net paid amount to be paid in which currency •Bank transfers can be made in multiple currencies. |
Design your a layout that suits your organization for each of the following reports:
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•Custom data export enables the User to design an export layout that can be used by another software. •Electronic transfer of information (EDI transfer) to banks and building societies •Export data to Pension funds, Medical aids, NSSA (P4), ZIMRA (ITF16) •Export data to various accounting softwares including Pastel, Sage, SAP, AccPac, Baan, Impact, MIMS, NaVision, Smart Stream and Sun Accounting. •Import time information from time recording systems •Import Employee Master details from spreadsheet •Import clocking details from Time Control Systems •Import leave, loan, advance, overtime applications from Connect Module |
•Comprehensive on line help •Data Capture made easier with a choice of capture methods, including spreadsheet •Enter departments, cost centres, paypoints, grades on the fly •Error Narrations help to detect the fault e.g. the calculation routine gives an error log identifying the employees where errors were encountered. Once these errors have been resolved the Calculation Routine can be completed. •Installation utility simplifies the update process •Logical layout using pull down, CUA, menu system •Medical aid rates can be changed in advance by setting an 'Effective Date' field. A history of rates is maintained. •P6 fields automatically allocated to new transaction codes, and amended if necessary. •Quick search record locator •Run calculation routine as often as necessary within a period •Standard Reports option allows you to list the reports required each period and then print them at the push of a button. •The payroll can be locked to prevent further processing, until then changes can be made giving absolute flexibility in processing. •Transaction Codes - Default Transaction Codes are setup in each new payroll that is created. •Transaction Codes - Standard Transaction Codes can be set-up to be automatically entered against each new employee and then brought forward every period. •View employee’s full earnings and deductions on screen including PAYE and net pay. |
•Base basic pay on 'Master', 'Internal Grade', NEC Grade' for the entire payroll, or by individual. •Drill down to see a full history of pay rates since engagement •Enter new employees quickly and easily by using default values from an employee profile •Scan copies of important HR related documents and attach them into the system. •View leave and loan balances. |
•Automatic accrual of leave entitlement •Variety of leave types, including: Annual, sick, compassionate, study, occasional, unpaid, CILL leave •Import approved leave applications from Connect Module |
•Powerful loan module, with interest on loans on a standard or reducing balance •Process loan adjustments •Powerful loan amortization utility •Projects life of the loan separating the principal and loan amounts. •Vary repayment schedule on the fly and have adjusted repayments automatically calculated. •Process multiple loans and loan types. •Import approved loan applications from Connect Module |
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•Coinage breakdown that allows selective use of existing denominations and entry of new ones •Payment by cash, EcoCash, electronic bank transfer •Rounded pay with option to recover or write off the advance •Specify percentage of net pay to be sent to specified bank accounts in either local or foreign currency •Specify percentage of net pay to be transferred automatically to savings schemes |
•Create an Unlimited number of payrolls without the purchase of additional data sets. •Process monthly, fortnightly and weekly payrolls. •Data from individual payrolls can be consolidated for the extraction of Group Reports. |
•Annual bonuses •Annual leave processing and balances with automatic accrual of leave days •Backup utility enables fast and easy backup of data •Benefit allowance calculates an amount to cushion the tax effect of a benefit leaving the net paid the same as it would have been without the benefit being given. •Built in calculator, calendar and loan amortization utility •Bulk processing of data for selected groups of employees •Capture data by individual, by earning or by batch processing •Choice of data input methods, including Payslip Input, Speed Input, Spreadsheet Input, Batch Input, Hourly Input, Bulk Input •Cost Centre Splits allows the apportionment of overhead costs according to time worked in particular cost centres •Discharge wizard, helps to discharge employees and recover outstanding loans, tools and equipment and settle any leave balances. •Loan module projects life of the loan separating the principal and loan amounts. •Look up tables when capturing information for employees, grades, paypoints and other lists •Multiple cost centres, departments, paypoints, grades •Net Paid Adjustment feature allows a second payment to staff in the one payroll period •Non cash benefits •Optional to have leave day value on Payslip Input. •Pensions •Process ‘what if’ experiments on the transactions •Process an unlimited number of bonus runs through the year •Re-activation of an employee, previously terminated, requires authorization and the entry of the new engagement date. This activity is then available in reports and audit trails for future scrutiny. •See prior period transactions without having to extract reports •Set up medical contributions for children over 18 and dependents separately to ensure correct computation of tax credits. Ability to have an employee contributing to more than one medical aid scheme and for more than one spouse. •Set up the pension details for more than one pension fund per employee •Standing transactions automatically applied to new employees •Standing transactions brought forward automatically into the next period •Tax directives •Terminate and suspend employees with easy reinstatement •The preferred sort order can be specified, per user. This is preference is retained until changed. •Transactions per cost centre •User definable tax tables, coinage breakdowns, cheques •Various leave types •When you create a transaction code the system will automatically number the transaction code, grouping it with other earning and deduction codes of a similar nature so that they come through nicely on the payslip. The different types of transaction codes are now listed conveniently for easy selection |
•Copy selected databases from existing payrolls into new payrolls •Create any number of new payrolls, including weekly, fortnightly, four weekly and monthly payrolls. •Standard Transaction Codes come through automatically |
The ability to export reports in various formats enables not only the customization of the report but also the sending the report electronically without fear of data being changed. Supported formats include: •Spreadsheet, •Wordprocessing, The PDF export facility is particularly useful to Users that need to send print copies by email or who wish to file electronic copies of documentation rather and paper copies |
•Print on plain continuous stationary or A4 sheets •Reports can be viewed, printed, exported •Reports can be saved or viewed in Word, Excel and PDF formats. |
•Range selection criteria ensures that reports contain required information. •Reports can be printed with data grouped in a number of ways, eg. department, cost centre or paypoint •Regenerate feature which allows the refinement of selection criteria without re-entering existing selections •Print reports for selected groups of employees. •Select a range of periods. •Select the desired sort order for the reports •Period entries summarized for the periods selected or listed separately. •Tagging allows specific selections to be made easily |
•There are over 150 reports to choose from, •Reports can be extracted to Wordprocessing or Spreadsheet for further refinement. •Third party reports in a particular format have been created for specific third parties, such as NSSA, NEC, ZIMRA, pension and medical aids •Where necessary third party reports can be exported in their specified report format for automated import by the third party •'Find text' option on viewed reports to locate specific records. •Include your own organizational logo on reports. •Some reports have graphs to assist in the interpretation of the data. •Standard Reports feature allows the automated printing of a selected list of reports every period. These can be exported in PDF, Excel or Word formats and emailed to specific recipients. •Employee report shows the trend of amounts paid to an employee over a range of periods •Departmental, Cost Centre, Grade, Paypoint reporting •Journal Variance report compares the current journal with that of the previous period showing the number of employees who received each transaction type for each period and the difference in terms of number and percentage. The variance in total value is also displayed. |
•Protection against unauthorized access, or viewing of menu options, Transaction Codes and Employee Master Fields. •Security levels limit access for individuals or for groups. Eg. setup the security level for data capture clerks, Payroll clerks and managers. •As part of the security features available in Belina PayrollHR an activity log has been included which maintains a log of what various Users in the system have been doing and the date and time that it was done. •Lock the system against further processing. Lock the system automatically after processing one, or more of the following functions: Calculation Routine, printing cheques, coinage analysis or bank transfer. Alternatively manually lock the payroll from further processing. The Administrator can unlock the system to allow further processing upon entering the correct username and password. •SQL allows for greater security in a network environment. The program and data folders are not shared on the network. This reduces the exposure to risk on the network. |
•User defined Tax Tables and tax parameters •FDS compliant with audit breakdown of the calculation •Tax Display Report (PAYE breakdown) shows a step - by - step breakdown of the PAYE calculation on screen or in report format •Process credits for medical, professional subscriptions and pension fund contributions •Retrenchment processing •Tax deductible portion on pensions •Tax free element on bonuses •Transaction codes can be automatically assigned to the relative P6 field |
•Networkable •Programmed using the latest Development tools •SQL allows our payroll to run more efficiently in a network environment. Processing is shared between the server and the workstations. •SQL Database •SQL databases integrate more easily with other softwares, allow extraction of data more easily and allow greater speed of processing. •Windows Compatible for all upgrades from Windows 8. |
•Computes company contributions, with reports, on various deductions •Control employee loans, and interest on loans, with automatic deductions and outstanding balance reports •Create multiple income, deduction, contribution and benefit codes with user defined descriptions •Data management option enables the user to transfer employees inter payroll, reorganize data and selectively delete historical data without affecting P6 information •Earnings can be based on period, hourly and daily rates of pay •Set up dependencies. Transactions codes that take a percentage or amount of other transaction codes. |