This guide will assist in converting an existing payroll from Zimbabwe Gold to United Stated Dollar.

Before you begin, please ensure:

•A backup has been taken

•Your payroll in is the period were the changes are to be effective

•If you have running loans with Zimbabwe Gold balances, you have process a loan adjustment to zero out the loan balance and process them anew.

Note: For payrolls that are weekly or fortnightly, ensure that the effective period is the first period of the calendar month.

Step 1: Setting up a tax split

Once an employee is remunerated in full or part in United States Dollar, ZIMRA require that the employees be taxed using the United Stated Dollar (USD) tax table. Setting up a tax split will help to

separate periods in your payroll that have the Zimbabwe Gold currency from those that will make use of United States Dollar currency and will make reporting simpler.

1. Go to Setup > Tax > New

2. Enter the tax bands as shown below:

Note: If the effective date is the first of the month, in which you are starting the setup. The pension deductible is USD $5400 per annum effective 01/01/2024. Prorate the amount based on the number of months left in the year e.g. (5400/12 x remaining months)

3. Click on OK when done to save changes .

Applying the tax tables to employees

To apply the new tax settings

1. Click on Data > Bulk Routines > Employee Master File Changes  

2. Tick on Tax Method and select “FDS Avarage”. Tick on Tax Table Type and select “USD”

3. Click ‘Apply to all’

4. Click on ‘Yes’

5. Enter your admin username and password in order to proceed. (Please note that it is case sensitive).

6. Click OK to close

Step 2: Configuring currencies

1. Go to Setup -> Currency

2. Click on Insert and choose the United States Dollar as the currency  

3. Enter 1 as the Conversion Rate.

4. Then click on ‘OK’ the ‘Close’

Step 3: Converting the payroll

1. Proceed to click on Data -> Support Menu -> Currency Changes  

2. Click on the Currency Changes tab  

3. Select United States Dollar on “Change Currency To”

4. Click on ‘Apply’

5. Click on ‘Yes’ to proceed

6. Click on ‘OK’ to close.

Step 4: Setting up transaction codes

NSSA

NSSA will be setup in line with new regulations effective 1 April 2022

For the current NSSA setup instructions see: NSSA in Payroll- Further topics section.