This guide will assist in converting an existing payroll from Zimbabwe Gold to United Stated Dollar.

Before you begin, please ensure:

•A backup has been taken

•Your payroll in is the period were the changes are to be effective

•If you have running loans with Zimbabwe Gold balances, you have process a loan adjustment to zero out the loan balance and process them anew.

Note: For payrolls that are weekly or fortnightly, ensure that the effective period is the first period of the calendar month.

Step 1: Setting up a tax split

Once an employee is remunerated in full or part in United States Dollar, ZIMRA require that the employees be taxed using the United Stated Dollar (USD) tax table. Setting up a tax split will help to

separate periods in your payroll that have the Zimbabwe Gold currency from those that will make use of United States Dollar currency and will make reporting simpler.

1. Go to Setup > Tax > New

2. Enter the tax bands as shown below:

Note: If the effective date is the first of the month, in which you are starting the setup. The pension deductible is USD $5400 per annum effective 01/01/2025. Prorate the amount based on the number of months left in the year e.g. (5400/12 x remaining months)

3. Click on OK when done to save changes .

Applying the tax tables to employees

To apply the new tax settings

1. Click on Data > Bulk Routines > Employee Master File Changes  

2. Tick on Tax Method and select “FDS Avarage”. Tick on Tax Table Type and select “USD”

3. Click ‘Apply to all’

4. Click on ‘Yes’

5. Enter your admin username and password in order to proceed. (Please note that it is case sensitive).

6. Click OK to close

Step 2: Configuring currencies

1. Go to Setup -> Currency

2. Click on Insert and choose the United States Dollar as the currency  

3. Enter 1 as the Conversion Rate.

4. Then click on ‘OK’ the ‘Close’

Step 3: Converting the payroll

1. Proceed to click on Data -> Support Menu -> Currency Changes  

2. Click on the Currency Changes tab  

3. Select United States Dollar on “Change Currency To”

4. Click on ‘Apply’

5. Click on ‘Yes’ to proceed

6. Click on ‘OK’ to close.

Step 4: Setting up transaction codes

NSSA

NSSA will be setup in line with new regulations effective 1 April 2022

For the current NSSA setup instructions see: NSSA in Payroll- Further topics section.

This guide will assist in converting an existing payroll from United Stated Dollar to Zimbabwe Gold.

Before you begin, please ensure:

•A backup has been taken

•Your payroll in is the period were the changes are to be effective

•If you have running loans with United States Dollars balances, you have process a loan adjustment to zero out the loan balance and process them anew.

Note: For payrolls that are weekly or fortnightly, ensure that the effective period is the first period of the calendar month.

Step 1: Setting up Zimbabwe Gold Tax Table

Once an employee is remunerated in full Zimbabwe Gold, ZIMRA require that the employees be taxed using the Zimbabwe Gold (ZiG) tax table. Setting up a tax split will help to separate periods in your payroll that have the United States Dollar currency from those that will make use of Zimbabwe Gold currency and will make reporting simpler.

1. Go to Setup > Tax > New and on the tax setup window,

• Enter Effective Date as 01/04/2025

• Select the Tax table type as Default

Note: Figures for Vehicle benefit, Tax Credits, Deductible pension, Bonus tax free are to be denoted in the USD stated values and to be converted each month using the rate as at the day you are processing. The values have been converted to ZiG using the rate as at 22 July 2025 that is 26.7891 please confirm the rate as at the day you are entering the bands.

The USD values are as follows please confirm the rate as at your processing date and convert these USD values to ZiG values before proceeding to insert in the tax table.

•Insert the Elderly, Disabled and Blind tax credits of $900 each. (NB: The elderly credit has an 'Age Lower Limit' of 55 years).

•Medical Credit to 50%. Aids Levy at 3%.

•The pension deductible is USD $5400 per annum effective 01/01/2025. If the effective date is the first of the month, in which you are starting the setup. Prorate the amount based on the number of months left in the year e.g. (5400/12 x remaining months).

•NSSA Age Limit is 65 years. Note: Select the NSSA code that you use in your Payroll, it can be any code different from 400.

•‘Loan to’ box - $100; ‘above’ 15%.

•The Tax-Free portion of bonus is $700.

•The USD figures for the engine capacity are displayed in the following table kindly note these are annual figures and are to be multiplied as they are by the rate as at the day you are processing.

2. Enter the tax bands as shown below:

3. Click on OK when done to save changes.

Step 2: Applying the tax tables to employees

To apply the new tax settings

1.Click on Data > Bulk Routines > Employee Master File Changes  

2.Tick on Tax Method and select “FDS Avarage”. Tick on Tax Table Type and select “Default”

3. Click ‘Apply to all’

4. Click on ‘Yes’

5. Enter your Admin username and password in order to proceed. (Please note that it is case sensitive).

6. Click OK to close

Step 3: Adding Zimbabwe Gold to the system

1.Go to Setup > Currency

2.Click on Insert and choose the Zimbabwe Gold as the currency  

3.Enter 1 as the Conversion Rate.

4.Then click on ‘OK’ then ‘Close’

Step 4: Updating Currency Settings

This step applies for payrolls that are converting from Multicurrency. If the payroll was in 100% USD, go to the next step.

1. Go to Setup > Global Defaults then select the "Currency" tab.

2.Untag “Multiple Currency Rate of Pay and “Split PAYE and Net Pay by currency proportion”.

3.Click on OK to save changes.

Step 5: Converting the payroll

1. Proceed to click on Data > Support Menu > Currency Changes

2. Click on the Currency Changes tab  

3. Select Zimbabwe Gold on “Change Currency To”

4. Click on ‘Apply’

5. Click on ‘Yes’ to proceed

6. Click on ‘OK’ to close.

Step 6: Setting up transaction codes

NSSA

NSSA will be setup in line with new regulations effective 1 April 2022

For the current NSSA setup instructions see: NSSA in Payroll- Further topics section.