At the most basic level Employment costs can be accumulated into the default Cost Centre setup for the employee in the employee masterfile.  The Cost Centre report allocates 100% of each Transaction Code, including basic, overtime, shorttime to the employee default cost centre.

The accumulated costs reports for the default cost centres are found in the three sub-menus of the 'Cost Centres' menu option, shown below:

If not all the labour costs are to go to the default cost centre it is possible to process basic hours worked, shorttime and overtime hours/ days to individual cost centres using 'Batch', 'Hourly' or 'Spreadsheet' input.

In order to do this it is first necessary to set the 'Payment Basis' to 'Hourly' in the employee masterfile.  The Basic pay amount will then not come through as a recurring transaction.  Instead the actual hours worked at normal time are processed individually to each cost centre.  There may, therefore, be several transactions which make up the standard and overtime hours worked.  Belina PayrollHR will bring through the summarized number of hours processed and in the same manner a summary for each Transaction Code will be shown on the payslip.

This method allocates time worked to specific cost centres, however, the other non-time based transactions e.g. allowances and company contributions are allocated 100% to the default cost centre that has been set up in the employee masterfile.

Split the value of Transaction Codes according to a set percentage or time allocation (proportion) of time worked in each of the cost centres.  

To setup the split percentage:

•Go to the 'Process', then 'Cost Centre Splits' menu options.

•Select the employee to apportion (split) costs per Cost Centre

•Select whether the split is to be based a set percentage, or based on units of time, converted to a percentage of the total period hours.

•If 'Percentage' is selected Press 'Insert', select the Cost Centre from the dropdown menu and enter the percentage.  Continue inserting new entries until the 'Splits %' total is 100% and the Remainder is '0.00'.

•If 'Units' are selected select the Cost Centre from the dropdown menu and enter the number of hours of the total period hours.  This works out a 'Splits %.  Continue inserting new entries until the total period hours has been captured, 'Splits %' total is 100% and the Remainder is '0.00'.

Place a tick in the checkbox 'Retain Settings for future periods' if the entries should be retained after period end.

'Cost Pools' Tab

Where the User would like to spread time based costs across codes that are not part of the Cost Centre Code system setup for the payroll.

Reports:

The accumulated Cost Centre Splits reports, 'Cost Journal' and 'Splits Report'  are found in the sub-menus of the 'Cost Centre Splits' menu option, shown below: