Overtime - Bulk Authorization

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Overtime - Bulk Authorization

Overtime can be authorised directly on the Time Card one transaction at a time per employee.

 

Overtime Authorization

Overtime can be authorized before it is worked. It can also be authorized once the times have already been downloaded from the terminal to Belina Payroll HR.

tog_minus        Bulk Authorization of Overtime

The authorization of overtime can be done before (pre authoriztion) the overtime is worked or after the event (post authorization)

tog_minus        Pre-Authorization

To authorize overtime for a group of employees prior to overtime having been worked:
- Select the Time Control Module
- Go to the 'Process', 'Authorise Overtime' then 'Bulk' menu options.

ProcessOvertimeBulk

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BulkOvertimeAuthPre
- Select 'Pre-Authorize' radio button.
- Specify the date, slot and the number of hours to be authorized.
- Specify the User authorizing the overtime, whether to overwrite, add or not to alter the existing hours on the employees time card.
- Select the employees to be processed by clicking on the 'Employees' button.  The following range selection screen is displayed:
BulkOvertimeAuthorisationRange
- Select a range, or tag employees, to be processed.

- Click 'Ok' to accept the selection chosen, then 'Ok' again to proceed.

- The selected employees come through into the bottom section of the screen shown above.

- Press 'OK' a final time to complete the process.
- You have now pre-authorised overtime.

tog_minus        Post Authorization

Bulk post - authorisation is a procedure done to approve overtime after it is actually worked. To do this:
 
- Go to the 'Process', 'Authorise Overtime', then 'Bulk' menu options in the Time Control module,

ProcessOvertimeBulk

 

BulkOvertimeAuthPost
- Move the radio button to 'Post-authorisation'.
- Specify the 'Date' from and Date 'To'.
- Specify the number of hours being authorized

- Specify the User authorising the overtime, whether to overwrite, add, or not to alter the existing hours on the employees time card.

- Select the employees to be processed by clicking on the 'Employees' button.  The following range selection screen is displayed:
BulkOvertimeAuthorisationRange
- Select a range, or tag employees, to be processed.

- Click 'Ok' to accept the selection chosen, then 'Ok' again to proceed.

- The selected employees come through into the bottom section of the screen shown above.

- Press 'OK' a final time to complete the process.
- You have now post authorised overtime.

tog_minus        Bulk Overtime Deletion

To bulk delete overtime:

•go to the 'Process' menu, then

•select the 'Authorise Overtime' option, then

•select 'Bulk Delete'.

 

BulkOvertimeAuthorisationDeletion

 

•Specify the 'Date From' and 'Date To'

•Click on the 'Employees' button at the bottom of the window,

•The range selection screen displays

BulkOvertimeAuthorisationRange

•Select a range, or tag employees, to be processed.

•Click 'Ok' to accept the selection chosen, then 'Ok' again to proceed.

•The selected employees come through into the bottom section of the screen shown above.

•Press 'OK' a final time to complete the process.

 

Overtime will have been deleted from the selected employees.