Applications

Select what types of application employees can make through the Connect Module.  By default the options are set to 'No' use the slider switch to select 'Yes' for those applications that will be used within the payroll.

Passwords

Select the password structure to be used by employees accessing their Connect Module accounts.  How many characters, whether the password is to include capital letters, numbers or special characters.  You can also set whether the password expires after a set number of days, in which case the user will be prompted to enter a new password immediately after having entered his now expired password.

Emailing

Select whether notifications will be sent by email and to which email address.  Allowing notifications allows the employee to see responses to applications without having to log into the Belina Connect Module.

General

Select whether employees are able to view their payslips from within the Connect Module.  Select how long transaction history will be retained.  Selecting a lower length of time allows the system to be more responsive.

Payroll

Select the payroll that you would like these settings to apply to.

Period Threshold

Enter the maximum % of basic that the Advance can be in any one period.

Cutoff

Applications raised, approved and transferred to payroll within the specified number of days before period end.

Period Frequency

The number of Advance applications that can be submitted in any period

Annual Frequency

The number of Advance applications that can be submitted in any financial year

View applicant history for the past

The number of previous Advance applications made by the employee that can be viewed by a Reviewer/ Approver while making an assessment of the application.

Payroll

Select the payroll that you would like these settings to apply to

Calendar

When ticked the Connect Module will adlopt the Calendar settings in the payroll that the Connect Module is linked to.  Calendar Days will be used, rather than Working Days, in the calculation of leave days.

Leave Bank

When ticked then employees are given the option to apply for Leave Bank Days.

Planner Settings

When ticked then selected employees can view the Leave Planner.

Other Leave Rules

When ticked then 'Other Leave' rules come through to the Connect Module.

Negative Balances

When ticked then the system will allow an employee to make a leave application even if the balance will go into negative.

Applications on Behalf of

When ticked the system will allow one employee to make a leave application on behalf of another.

Reportable Balance

Enter the leave day balance that triggers a warning that the balance is approaching maximum allowed.

Types

Notice the different leave types that have come through from the Payroll together with the the rules that apply to each type.  To specify whether an attachment is mandatory when submitting an application move the slider switch to 'Yes' for each leave type where an attachment is required.

Payroll

Select the payroll that you would like these settings to apply to.

Allow Concurrent Loans

Select 'Yes' if employees are allowed to apply for a loan when another loan is still active.  When this is selected then enter the 'Maximum number of active loans'

Limit deductions as % of Basic/ Net Pay

Limits can be placed on the maximum repayments that can be deducted from an employee.  These can be based on either a percentage of Basic or a percentage of Net Pay.  Select which is to apply.

Maximum % of Basic

If repayments are limited to a percentage of Basic then enter the pecentage amount that applies.

Maximum % of Net Pay

If repayments are limited to a percentage of Net Pay then enter the pecentage amount that applies.

Loan Types

Loan types and the parameters that have been applied to them are setup in the payroll module and are displayed in this table.

Collateral

If Collateral is required for loans in the form of a leave balance or other accumulative transaction code, this is set up in the payroll and shown for information purposes in the Connect Module.

Payroll

Select the payroll that you would like these settings to apply to.

Show Overtime Valuation

Select to have the cost of the overtime displayed when overtime is being assessed by reviewers and approvers.

Auto Approve Planned Claims

When an employee makes an Overtime Request, that request is approved in the normal manner.  When the employee has actually worked that overtime, they then go on to do an overtime claim.  When this feature is turned on then there is no further need for approval, the overtime is already approved although there is a trust element that what is being claimed was actually worked.

When the Time Control Module is being used this element of trust is not necessary.  Time Control synchs the actual hours worked to the Overtime Request hours and approves the overtime if the hours worked equals, or exceeds the overtime hours requested.

Allow Application on Behalf of

Allow one person to make an overtime application on behalf of another.

Table

The table shows the overtime rates and Transaction Code Numbers (ED Codes) that are assigned to each day of the week.  These are setup in the Payroll

Payroll

Select the payroll that you would like these settings to apply to.

Week Start

Enter the first day of the working week

Edit Work Codes

Enable the changing of work codes that come up during processing time sheets

Day Hours

Enter the standard number of hours worked on each day of the week.