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When an employee leaves employment records are kept for future reference. Discharging an employee is done by entering a 'Discharged Date' against the employee in the 'Employee Master'. Discharged employees do not affect registration and help to keep the employee browse clean. Deleting an employee is only advisable if the employee has no transaction data.
Future Discharge
The 'Discharge Date' allows you to put in a future discharge date. This allows you to enter a discharge date which allows processing on the employee for the periods up to that date.
Re-Engagement
Regardless of whether an employee has been terminated or not, their records stay in the database. Reactivating a terminated employee simply means that the system permits access to the employee's information. Employee information does not need to be re-entered, but it does need to be updated to reflect any changes that may have happened.
Hide Discharged Employees
Employees that have been discharged can be dropped from view in the lists of employees by removing the tick in the top right-hand side of the 'Employee Master' and 'Payslip Input' tables.
Registration - Employee Count
Discharged employees are not included in the count of employees for registration purposes. After discharging employees, re-login to effect the employee count.
Reasons
Discharge reason - the reason why an employee is no longer to be paid. To set up different Discharge reasons,
To apply a Discharge Reason against an employee leaving the organization:
- Go to the 'Edit', 'Employee Master',
- Select the employee being discharged
- Select the 'Works Info' tab
- Type in the Discharged Date
- The system then asks 'Do you want to drop this period's transactions'
- Select 'Yes' or 'No'
- Select the 'Reason' for discharge from the dropdown menu that is available.
Discharge an employee - Using the Wizard
Discharge - One Employee at a time