Leave - Other

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Leave - Other

tog_minus        Sick Leave

Labour Act Chapter 28:01 - Section 14 Sick leave

(1)

Unless more favourable conditions have been provided for in any employment contract or in any enactment, sick leave shall be granted in terms of this section to an employee who is prevented from attending his duties because he is ill or injured or undergoes medical treatment which was not occasioned by his failure to take

reasonable precautions.

(2)

During any one-year period of service of an employee an employer shall, at the request of the employee supported by a certificate signed by a registered medical practitioner, grant up to ninety days’ sick leave on full pay.

(3)

If, during any one-year period of service of an employee, the employee has used up the maximum period of sick leave on full pay, an employer shall, at the request of the employee supported by a certificate signed by a registered medical practitioner, grant a further period of up to ninety days’ sick leave on half pay where, in the opinion of the registered medical practitioner signing the certificate, it is probable that the employee will be able to resume duty after such further period of sick leave.

(4)

If, during any one-year period of service, the period or aggregate periods of sick leave exceed—

(a) ninety days’ sick leave on full pay; or

(b) subject to subsection (3), one hundred and eighty days’ sick leave on full and half pay;

the employer may terminate the employment of the employee concerned.

(5)

An employee who so wishes may be granted accrued vacation leave instead of sick leave on half pay or

without pay.

The Labour Act Chapter 28:01 stipulates that employees are entitled to be paid up to 90 calendar days sick leave at full pay and a further 90 calcendar days sick leave at half pay per annum.  Any equivalent amount, e.g. an equivalent number of working days can also be used as long as the employee is not worse off than if calendar days were.

tog_minus        Setting up the Sick Leave Transaction Code

Sick leave days taken/ used can be processed using the 'Leave Other - Sick' Transaction Category, entitled 'Sick Leave', which is automatically inserted and ready to be used for processing, when a new payroll is created.  

 

To create a  'Leave Other - Sick' Transaction Code manually:

•Go to the 'Edit', then 'Transaction Codes' menu options,

•Press 'Insert'

•Select the 'Leave Other - Sick' Transaction Category

•Change or accept the default 'Code', 'Description' and 'General Ledger' Code.

 

Transaction Code - Sick Leave

 

Previous Rate

Leave can be paid at the last rate of pay applied to the individual.

Tax and Recover Method

P6 Field

Select the P6 field category that the Transaction Code should be included under for tax reporting.

tog_minus        Processing Sick Leave Days

To process Sick Leave days (using Payslip Input):

•Go to the 'Process' and 'Payslilp Input' menu options

•Select the employee who is to have Sick Leave days processed

•Press 'Insert' and select the 'Sick Leave' Transaction Code

 

Sick Leave - Processing

 

tog_minus        Reports

There are a variety of Leave reports that are available with selected information available on each.  To access the reports:

•Go to the 'View' and then 'Leave' menu options

 

Leave - Reports

•Select the report that best suits your information requirements.

 

To best determine which report suits your requirements view the Leave sample reports.

tog_minus        Maternity Leave

The Labour Act Chapter 28:01 stipulates that female employees are entitled to be paid up to 98 calendar days sick leave at full pay.  See the extract, below, which details some of the conditions attached to this leave.

 

Labour Act Chapter 28:01 - Section 18 Maternity Leave

(1)

Unless more favourable conditions have otherwise been provided for in any employment contract or in any enactment, maternity leave shall be granted in terms of this section for a period of ninety-eight days on full pay to a female employee who has served for at least one year. [Subsection as amended by section 10 of Act 7 of 2005]

(2)

On production of a certificate signed by a registered medical practitioner or State Registered Nurse certifying that she is pregnant, a female employee may proceed on maternity leave not earlier than the forty-fifth day and not later than the twenty-first day prior to the expected date of delivery.

(3)

A female employee shall be entitled to be granted a maximum of three periods of maternity leave with respect to her total service to any one employer during which she shall be paid her full salary: Provided that paid maternity leave shall be granted only once during any period of twenty-four months calculated from the day any previous maternity leave was granted.

(4)

[Subsection repealed by section 10 of Act 7 of 2005]

(5)

Any maternity leave requested in excess of the limits prescribed in this section may be granted as unpaid maternity leave.

(6)

Unless the employer grants sick leave for medical reasons other than maternity, sick leave may not be granted once paid maternity leave has begun or during a period of unpaid maternity leave

(7)

During the period when a female employee is on maternity leave in accordance with this section, her normal benefits and entitlements, including her rights to seniority or advancement and the accumulation of pension rights, shall continue uninterrupted in the manner in which they would have continued had she not gone on such leave, and her period of service shall not be considered as having been interrupted, reduced or broken by the exercise of her right to maternity leave in terms of this section.

(8)

A female employee who is the mother of a suckling child shall, during each working day, be granted at her request at least one hour or two half-hour periods, as she may choose during normal working hours, for the purpose of nursing her child, and such employee may combine the portion or portions of time to which she is so entitled with any other normal breaks so as to constitute longer periods that she may find necessary or convenient for the purpose of nursing her child.

tog_minus        Setting up the Maternity Leave Transaction Code

Maternity Leave days taken/ used can be processed using the 'Leave Other - Maternity' Transaction Category.  To create a  'Maternity Leave' Transaction Code manually:

•Go to the 'Edit', then 'Transaction Codes' menu options,

•Press 'Insert'

•Select the 'Leave Other - Maternity' Transaction Category

•Change or accept the default 'Code', 'Description' and 'General Ledger' Code.

 

Maternity Leave - Transaction Code

tog_minus        Processing Maternity Leave Days

To process Maternity Leave days (using Payslip Input):

•Go to the 'Process' and 'Payslilp Input' menu options

•Select the employee who is to have Maternity Leave days processed

•Press 'Insert' and select the 'Maternity Leave' Transaction Code

 

Maternity Leave - Processing

tog_minus        Reports

There are a variety of Leave reports that are available with selected information available on each.  To access the reports:

•Go to the 'View' and then 'Leave' menu options

 

Leave - Reports

•Select the report that best suits your information requirements.

 

To best determine which report suits your requirements view the Leave sample reports.

 

tog_minus        Occasional, Compassionate, Special Leave

Use the 'Occasional Leave' Transaction Type to process Special Leave described in the Labour Act Chapter 28:01 Section 14B, where it says that employees are entitled to receive 12 calendar days Occasional Leave per annum.

 

Labour Act Chapter 28:01 - Section 14B Special Leave

Special leave on full pay not exceeding twelve days in a calendar year shall be granted by an employer to an employee—

(a) who is required to be absent from duty on the instructions of a medical practitioner because of contact with an infectious disease;

(b) who is subpoenaed to attend any court in Zimbabwe as a witness;

(c) who is required to attend as a delegate or office-bearer at any meeting of a registered trade union representing employees within the undertaking or industry in which the employee is employed;

(d) who is detained for questioning by the police;

(e) on the death of a spouse, parent, child or legal dependant;

(f) on any justifiable compassionate ground.

tog_minus        Setting up Occasional, Compassionate, Special Leave Transaction Code

Occasional leave days taken/ used can be processed using the 'Leave Other - Occasional' Transaction Category.  To create an 'Occasional Leave' Transaction Code manually:

•Go to the 'Edit', then 'Transaction Codes' menu options,

•Press 'Insert'

•Select the 'Leave Other - Occasional' Transaction Category

•Change or accept the default 'Code', 'Description' and 'General Ledger' Code.

 

Special Leave - Transaction Code

tog_minus        Processing Occasional, Compassionate, Special Leave Days

To process Special Leave days (using Payslip Input):

•Go to the 'Process' and 'Payslilp Input' menu options

•Select the employee who is to have Special Leave days processed

•Press 'Insert' and select the 'Special Leave' Transaction Code

 

Special Leave - Processing

tog_minus        Reports

There are a variety of Leave reports that are available with selected information available on each.  To access the reports:

•Go to the 'View' and then 'Leave' menu options

 

Leave - Reports

•Select the report that best suits your information requirements.

 

To best determine which report suits your requirements view the Leave sample reports.

 

tog_minus        Study Leave

There is no legal requirement to award study leave to employees.  This functionality has been provided to clients who wish to award this type of leave and maintain records of the transactions processed.

tog_minus        Setting up a Study Leave Transaction Code

Study leave days taken/ used can be processed using the 'Leave Other - Study' Transaction Category.  To create a 'Study Leave' Transaction Code manually:

•Go to the 'Edit', then 'Transaction Codes' menu options,

•Press 'Insert'

•Select the 'Leave Other - Study' Transaction Category

•Change or accept the default 'Code', 'Description' and 'General Ledger' Code.

 

Leave - Study - Transaction Code

To process Study Leave days (using Payslip Input):

•Go to the 'Process' and 'Payslilp Input' menu options

•Select the employee who is to have Study Leave days processed

•Press 'Insert' and select the 'Study Leave' Transaction Code

 

Leave - Study - Processing

tog_minus        Reports

There are a variety of Leave reports that are available with selected information available on each.  To access the reports:

•Go to the 'View' and then 'Leave' menu options

 

Leave - Reports

•Select the report that best suits your information requirements.

 

To best determine which report suits your requirements view the Leave sample reports.

 

 

tog_minus        Sabbatical Leave

Sabbatical leave is most often used by educational institutions where their employees can take extended leave from work often for study, research and/ or travel.

 

tog_minus        Setting up a Sabbatical Leave Transaction Code

Sabbatical Leave days taken/ used can be processed using the 'Leave Other - Unpaid' Transaction Category.  To create a 'Sabbatical Leave' Transaction Code manually:

•Go to the 'Edit', then 'Transaction Codes' menu options,

•Press 'Insert'

•Select the 'Leave Other - Sabbatical Leave' Transaction Category

•Change or accept the default 'Code', 'Description' and 'General Ledger' Code.

Sabbatical Leave

 

To process Sabbatical Leave days (using Payslip Input):

•Go to the 'Process' and 'Payslilp Input' menu options

•Select the employee who is to have Sabbatical Leave days processed

•Press 'Insert' and select the Sabbatical Leave' Transaction Code

Sabbatical Leave Payslip Input

 

tog_minus        Reports

There are a variety of Leave reports that are available with selected information available on each.  To access the reports:

•Go to the 'View' and then 'Leave' menu options

 

Leave - Reports

•Select the report that best suits your information requirements.

 

To best determine which report suits your requirements view the Leave sample reports.

tog_minus        Unpaid Leave

There is no legal requirement to allow employees to take unpaid leave.  This functionality has been provided to clients who need to process this type of leave and maintain records of the transactions processed.

tog_minus        Setting up an Unpaid Leave Transaction Code

Unpaid leave days taken/ used can be processed using the 'Leave Other - Unpaid' Transaction Category.  To create a 'Unpaid Leave' Transaction Code manually:

•Go to the 'Edit', then 'Transaction Codes' menu options,

•Press 'Insert'

•Select the 'Leave Other - Unpaid' Transaction Category

•Change or accept the default 'Code', 'Description' and 'General Ledger' Code.

 

Leave - Unpaid - Transaction Code

To process Unpaid Leave days (using Payslip Input):

•Go to the 'Process' and 'Payslilp Input' menu options

•Select the employee who is to have Unpaid Leave days processed

•Press 'Insert' and select the 'Unpaid Leave' Transaction Code

 

Leave - Unpaid - Processing

tog_minus        Reports

There are a variety of Leave reports that are available with selected information available on each.  To access the reports:

•Go to the 'View' and then 'Leave' menu options

 

Leave - Reports

•Select the report that best suits your information requirements.

 

To best determine which report suits your requirements view the Leave sample reports.