Time Control Module > Getting Started > Implementation Strategies

Larger payrolls - split the responsibilities between supervisors

If doing an implementation with over, say, 500 employees it is important to distribute responsibilities amongst supervisors:

•Having one Admin on the payroll side

•Having Admin Supervisors at a departmental level who are authorised to correct times in their department/s.

Transactions should be downloaded regularly and often during the period. Adjustments can then be done during the course of the period rather than being overwhelmed at the end of the period doing adjustments.

Sufficient Terminals

It is important to determine how many employees will be using a terminal at one particular time to ensure that they can access the terminal with no undue delay. We recommend that no more than 75 employees should trying to access a terminal at any one time. The main pressure on a terminal is when employees are clocking out after a shift and there is queue on exiting. If you budget 10 seconds for every clocking then it would take 75 employees nearly 13 minutes to clock out.

Terminals Clocking In vs Terminals Clocking Out

In situations where there is a change of shift at a particular time there are employees trying to clock in whilst others will be trying to clock out. In these situations it is better to have terminal/s dedicated to clocking in whilst others are dedicated to clocking out.

Terminal Mounting - Near Workplace

Mount the terminal/s near to where the employee/s are actually working. This ensures that the clocked times do not include time to get to the clock, washing up time and other time wastage getting to and from the terminal.

A 13Amp Socket outlet and network point should be setup not more than 2 metres from the clock or 2metres length of cable run. For facial recognition devices please ensure that they facing the sunlight directly and the place has good lighting.

Communication with Employees

It is important, especially in the early stages of the implementation, to show the employees the 'Terminal Data Report'. This shows the employee how well they are clocking in and out. They can see for themselves how the terminal is recording their transactions. They can see for themselves what they are doing right or wrong. This enables them to make changes to make sure that the clockings are done efficiently.