Belina PayrollHR comes with the standard human resource functions contained in Belina CentralHR. More advanced human resource functionality it available in Belina InspireHR which is a separate module that needs to be purchased and registered.
Belina InspireHR Inspire - Key Features
Belina InspireHR includes a number of key features: •Ability to integrate with Belina ConnectHR. •Clothing Issues •Disciplinary •Health •Organizational structure - Organogram •Performance Management •Promotions •Recruitment oInternal (including search functionality) oExternal •Tools and Equipment •Training |
Belina PayrollHR Central - Key Features
•Calendar •Document Handling oCertificates oContracts oCV oDiscipline oFamily oIdentity oMedical oOther oTravel •Leave Processing •Loan Processing •Notes •Personal information oClothing sizes oContact oDriving oEducational oHealth oIdentification oNext of Kin oProfessional oPassport oMemberships |
See Performance Appraisal |
•Audit reports show changes to employee master fields, transactions processed, options selected by different users •Full background audit maintained from which reports may be extractedBase basic pay on 'Master', 'Internal Grade', NEC Grade' for the entire payroll, or by individual. •Drill down to see a full history of pay rates since engagement •Enter new employees quickly and easily by using default values from an employee profile •Scan copies of important HR related documents and attach them into the system. |
•Setup any number of clothing Categories and Types of Clothing that may be issued to employees •Setup for each employee their size for each Category of Clothing •Issue Clothing of various types to employees, with a record kept of the date, size, authority, and quantities issued to the individual. •Extract reports on issues of clothing to employees. •Display clothing issues on payslip |
Communicate with employees, applicants and third parties by letter, email or text. Setup any number of standard letters with embedded fields to customize the communication Examples of Standard Letter could include:
Employees - Email Payslips Employees - Congratulatory birthday greetings Employees - Disciplinary letters Employees - Promotion Letters
Applicants - Invitation for Interviews Applicants - Employment Contracts Applicants - Offer Letters Applicants - Rejection Letters |
•Setup any number of Disciplinary Offence Types •Process Disciplinary infringements, including date, type of offence, Authority, record of whether a written warning was issued, and any comment •Extract reports on disciplinary matters per employee •Display disciplinary measures taken on payslip |
Maintain a comprehensive catalogue of documents for an employee that are available directly onto your screen. Document types include: •CV, •Contract and Application forms •Educational, Professional and other certificates, •Disciplinary documents •Family birth certificates and other documents •Identity documents •Medical documents •Travel documents •Other documents e.g. approved leave and loan forms |
The Employee Master allows the recording of: •Full names •Address details •Personal contact details, including telephone, mobile, business and personal email •Driving licence details •Passport number and expiry date •Clothing sizes for every type type of clothing e.g. shirt, skirt, overall, hat, shoe, belt sizes •Photograph (saved into database) •KIN details, including Next of Kin, of full names, relationship to employee, telephone, mobile, email and postal contact details •Clothing sizes, •Children's details, •Health details, including Medical Aid details, Blood Group, Body Mass Index (BMI) Calculation, Specific health conditions, Personal Doctor Name and contact details, •contact information and a variety of other information. •Engagement date, with automatic calculation of years service for service awards and contract terminations •Date of birth, with automatic calculation of age for retirement, elderly tax credit, quarterly statistics information and NSSA calculations •Positional information in the organization e.g. Department, Cost Centre, Pay Point •Grade information for Paterson, internal and external grading •Pension Details •Suspension details for record-keeping purposes •Leave entitlement, including annual and other leave entitlements •Employment history, showing positions held, employment type and dates of change •Notes - record any particular notes on the employee together with the capture of any supporting documents. •Memberships of Professional Associations, Funeral Funds, and other memberships together with membership number, dates and cost of renewal. •Educational qualifications, with breakdown of particular subjects and modules that have been attained at various levels. The year of achievement, the total number of points attained. •Professional Memberships, with Qualification, Field of Study, Institution, and the year of commencement of membership. •Summary of HR transactions, including Assessments, Clothing issues, Disciplinary Measures, Promotions, Tools Issued, Training provided •Pay Details •Tax details, including credits relevant to the employee e.g. Blind, Elderly, Disabled •Motor Vehicle Benefits |
•Paterson Grading System - Belina InspireHR caters for the Paterson grading system. It allows the setup of Co-Ordinating and Non Co-Ordinating grades with 'notches' within the each grade with a base date. Employees are allocated a Paterson Grade and automatically move from notch to notch at the anniversary of the base date entered. When an employee reaches the 'top notch' in that grade they remain at that grade until they are promoted to a new grade. •Internal Grades - by Years of Service •Internal Grades (Manual) |
•System comes setup with all blood groups. •Setup Health Conditions that may be of particular interest to the organization. •Setup General Health status categories in line with organizational needs. •Setup of Medical Aid Schemes and rates per category of member. •Capture Health details in the Employee Masterfile, including Medical Aid details and effective date of commencement, Blood Group, Body Mass Index (BMI) Calculation, Specific health conditions, Personal Doctor Name and contact details. |
•Setup the job functions for each position in the organization •Job functions can grouped in a hierarchical order •Job functions can be selected and used in the recruitment process and for staff assessments, together with an importance weighting |
•Automatic accrual of leave entitlement •Variety of leave types, including: Annual, sick, compassionate, study, occasional, unpaid, CILL leave |
•Powerful loan module, with interest on loans on a standard or reducing balance |
A diagramatic representation of the positions in an organization, taking into account hierarchical reporting requirements and position levels. View the organogram per department or for the whole organization. |
•Rating of staff members based on performance in Key Result Areas. •Weighted Ratings to take into account importance of the criteria •Supervisor and Self-scoring recorded. •Appraisal Types - User defined Appraisal Types with option to include: Performance, Job Functions, Goals and general comments. •Appraisal Types - Default Appraisal Types: Annual, Quarterly and Ad-Hoc. •Key Result Areas •Employee Goals, with time frames for stages of achievement, which can be carried forward to the next assessment. •Employee and Employer Assessment comments •Outcomes from the assessment can result in promotion effective from a specified period, pay increase effective from a specified period and recommendations for additional training. •Rating Scores •Record and report on staff assessments •Promotions included in the appraisal process •Promotion Path setup and control •Export of blank assessment form to Spreadsheet for manual entry offline •Import of completed assessment forms from Spreadsheet to enable the entry of results offline |
•Staff complement overall and per department •Vacancies for a position •Salary Ranges •Competencies required for the position •Training courses required for the position •Job Functions for the position •Conditions of Service for the position •Assessment criteria for the position •Organogram •Organizational levels per position •Position Code •Reporting hierarchy •Promotional path •Position grades |
The ability to export reports in various formats enables not only the customization of the report but also the sending the report electronically without fear of data being changed. Supported formats include: •Spreadsheet, •Wordprocessing, •HTML, and The PDF export facility is particularly useful to Users that need to send print copies by email or who wish to file electronic copies of documentation rather and paper copies |
•Print on plain continuous stationary or A4 sheets •Reports can be viewed, printed, exported •Reports can be saved or viewed in Word, Excel and PDF formats. |
•Positions •Promotion Path setup and control •Record and report on promotions that an employee has been awarded |
•Qualifications - Educational •Qualifications - Professional |
Data readily available in a form and format easily transferred to Zimstats |
•Range selection criteria ensures that reports contain required information. •Reports can be printed with data grouped in a number of ways, eg. department, cost centre or paypoint •Print reports for selected groups of employees. •Select a range of periods. •Select the desired sort order for the reports •Period entries summarized for the periods selected •or listed separately. •Tagging allows specific selections to be made easily |
•Applicants - Contact and personal details, educational and professional qualifications, document capture. •Applicants - Export blank application form in spreadsheet format to enable applicant's details capture offline •Applicants - Import completed application form from Spreadsheet •Applicants - Ranking of applicants according to the weighted value of competencies •Applicants - Eliminate candidates according to scores achieved and missing critical criteria •Applicants - Competencies - capture skills and attributes for the applicant, including: Age requirement and range, Citizenship, User-defined competency, Criminal record, Drivers Licence, Educational, Gender, Marital Status, Passport, Professional, Work Experience, Years of Service, Grooming. Interview processing - Email, text and/ or letter inviting applicants to each interview process. •Applicants - Standard documents for: invitation to interview, Acceptance, Rejection •Applicants - Communicate with applicants using standard documents and using their preferred communication method: email, letter or sms. •Applicants - Advertise a vacancy using exported details •Interview processing - Email, text and/ or letter advising applicant of acceptance or rejection •Interview processing - Status control of interviews by individual or by vacancy •Interview processing - History of previous interviews •Interview processing - Transfer of information from Applicant to Employee Master if candidate engaged •Interview processing - Retain applicant data for future reference •Interview processing - Unlimited number of interviews with scoring evaluation, comment and recommendation by each interviewer •Interview processing - Interview scheduling •Interview Processing - Applicant processing control and overview •Recruitment - Internal and external •Vacancies - Standard Advert •Vacancies - Total and by Department •Vacancies - Engagement Dates •Vacancies - Position establishment - Total positions, currently filled, available |
•There are over 150 reports to choose from, •Reports can be extracted to Wordprocessing or Spreadsheet for further refinement. •Third party reports in a particular format have been created for specific third parties, such as NSSA, NEC, ZIMRA, pension and medical aids •Where necessary third party reports can be exported in their specified report format for automated import by the third party •A number of reports have graphs to assist in the interpretation of the data. •Standard Reports feature allows the automated printing of a selected list of reports every period •Standard Reports features allows the automated printing of a specified number of specified reports every period •Employee report shows the trend of amounts paid to an employee over a range of periods •Departmental, Cost Centre, Grade, Paypoint reporting •Journal Variance report compares the current journal with that of the previous period showing the number of employees who received each transaction type for each period and the difference in terms of number and percentage. The variance in total value is also displayed. |
•Protection against unauthorized access, or viewing of menu options, Transaction Codes and Employee Master Fields. •As part of the security features available in Belina PayrollHR an activity log has been included which maintains a log of what various Users in the system have been doing and the date and time that it was done. •Lock the system against further processing. Lock the system automatically after processing one, or more of the following functions: Calculation Routine, printing cheques, coinage analysis or bank transfer. Alternatively manually lock the payroll from further processing. The Administrator can unlock the system to allow further processing upon entering the correct username and password. •SQL allows for greater security in a network environment. The program and data folders are not shared on the network. This reduces the exposure to risk on the network. |
Setup Service Award ranges for years service. For each range specify either a percentage or amount to paid to the employee when the award is made. Reports show which employees were due for an award over a specified period and those that fall into the category of the award. |
Setup Service Award ranges for years service. For each range specify either a percentage or amount to paid to the employee when the award is made. Reports show which employees were due for an award over a specified period and those that fall into the category of the award. |
Talent Management - Search Function
•Search employees by skills, attributes and key result areas, that the employee may have including: Age requirement and range, Citizenship, User-defined competency, Criminal record, Drivers Licence, Educational and Professional qualifications, Gender, Marital Status, Passport, , Work Experience, Years of Service, Grooming •Competencies |
Warnings and notifications if an an event is due to occur in the current or preceding period/s or month/s. These warnings include the following:
•System Settings - warning if the pay periods are incomplete or incorrect setup •Calendar of events - warning when there is a user defined calendar event that is due to occur. •Employee Contract Expiry - warning when an employee's contract is due to expire •Employee Probation Expiry - warning when an employee's probation is due to expire •Absent Employees - a display warning which employee's have been marked 'Absent' - meaning that pay has been suspended for a particular reason. •Employee Retirements - warning when an employee is due to retire. •Employee Birthdays - warning when an employee is due to have a birthday |
•Networkable •Programmed using the latest Development tools •SQL allows our payroll to run more efficiently in a network environment. Processing is now done on the server with reduced processing on the workstations. •SQL 2016 Database •SQL databases integrate more easily with other softwares, allow extraction of data more easily and allow greater speed of processing. |
•Setup any number of Tool Types that may be issued to employees e.g. Laptop, Mobile devices, Hand Tools and other equipment. •Issue Tools to employees, with a record kept of the Date, Size, Serial Number, Make and Model, Expected Life, Authority, and Quantity issued to the individual. •Extract reports on issues of tools to employees. •Display Tool issues on payslip |
•Courses •Institutions •Levels of attainment •Record and report on training courses that have been undertaken by or for an employee |
It is impossible for us to list all the features of our product without taking you through the software itself. Look through the following lists as a sampling of what we have to offer you.