Payroll Module > Payroll - Further Topics > Adjustments

To Adjust - History Data:

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The payroll Administrator may need to made adjustments to History Data when:

•Implementing a New Payroll to capture prior period transactions and balances, and

•Adjustments in prior periods.

In order to access this feature the Administrator will need to enter their administrator Username and Password.

Implementing a New Payroll

Use the adjustment feature to capture history information for a new employee. Transactions, or cumulative totals, from prior periods are captured to enable the correct computation of FDS tax. This is necessary because FDS uses year to date earnings values to correctly project earnings and the tax payable.

Steps necessary to Adjust, Insert or Delete Transactions in Previous Periods.

1.	Go to ‘Data’ then to ‘History Data’, then 'Maintenance’

2.	Enter the Administrator Name and Password Select employee whose information needs to be changed.

3.	Use the drop down menu to select the historic period that needs adjustment.

4.	Notice the transactions that were actually processed in that history period.

5.	To insert a transaction - Press 'Insert' and select the Transaction code from the list displayed. Deductions require a minus sign for the employee and employer amounts.

6.	To change a transaction - Highlight the Transaction Code and press 'Enter',

7.	To delete a transaction - Highlight the Transaction Code and press 'Delete'.

8.	Normally the Calculation Routine automatically computes the Net Paid for an employee. In History Maintenance, however, this must be done manually. For the journal to balance it is necessary to calculate all amounts and manually adjust the 'Net Paid' amount.

9.	When finished Press 'OK' to save the change on the particular Transaction Code and then 'Close' to move onto the next employee, if necessary.

10.	Once you have finished making all the adjustments required exit the 'Data' menu option.

Prior Period Adjustments

There may be occasion to go into the history records of an employee and make adjustments. Adjustments of this nature are uncommon. An example of where an adjustment may be required is where remuneration was made outside the payroll which needs to be processed in history of the payroll for FDS tax audit purposes thus ensuring that the overall record of remuneration received is correct.

This is a sensitive area and strict security measures are available to ensure that only authorized personnel have the ability to make the changes that are required. See the Security section of this manual.