Payrolls are created and then used to store records and transactions for the employees that belong to that payroll.
To Create a Payroll
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Step 1 From any of the Payroll, Human Resources or Time Control Modules
Step 2 Select the 'File' Menu, then
Step 3 Select 'New'
Step 4 Enter the details of the payroll in the fields presented
Name |
The Payroll description e.g. Name of the organization and nature of payroll e.g. Salaries, Executive Salaries, Wages |
Type |
Rates of pay may be entered into the payroll using a Period, Hourly or Daily rates. Use the drop-down menu to select the appropriate method. 'Period' is normally selected for salaries processing where salaries are quoted for the month, rather than wages where an hourly rate may be more appropriate. |
Country |
Accept 'Zimbabwe' unless the payroll is being processed for another country |
Periods |
Enter the default number of payroll periods being processed in the year |
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12 - monthly |
13 - payment every four weeks |
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26 - fortnightly |
52 - weekly (there may be 51, 52 or 53 dependent on when pay dates. |
Start Date |
Enter the start date of the first payroll period e.g. 01/01/2015. If there are period cut-off dates, then enter the actual date e.g. 26/12/2014. |
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Copy files from |
Click in the check-box to enable the feature the facility of copying selected data from existing payrolls e.g. departments, cost centres, general ledger codes and select the files to copy from another payroll. Use the drop-down menu to select the database to copy from and then the 'Files' button to bring up a table from which you can select which files to copy. |
Tax Method |
Select the tax method to be applied in the payroll. The choices are a) Final Deduction System - Forecast, b) Final Deduction System - Average or c) PAYE method |
Enter the default currency that will be used by the payroll. If the payroll is Multi-Currency select USD as the default. |
Step 5 Click 'OK' to create the files for the new payroll.
There is no limit to the number of payrolls that you can have in the system as long as the total number of active employees in all payrolls does not exceed the number allowed by the User Licence.
To Open an Existing Payroll
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