What is a Synchronization
A synchronization transfers data to and from the Connect and Payroll Modules so that each has up-to-date information.
When should a Synchronization be done
First synchronization
The first synchronization after setting up the parameters for the Connect Module in the payroll and in the Connect Module itself would normally be done before employees start to process applications, especially if leave and loan applications are being made.
Subsequent synchronizations, either:
1.synchronize any number of times during a period, but also immediately before finalizing a payroll period, or
2.as above, plus a synchronization in the subsequent period after doing a calculation routine.
In the second scenario the leave for the current period accrues when the calculation routine is run and the synchronization will make this available to employees when making leave applications.
What happens to the Connect Module when a Synchronization is done?
- It updates payroll leave balances and net pay amounts in Connect Module
- it updates any other changes that may have done to tables such the, Department, Cost Centre, Paypoints etc.
- It updates, if selected, Employee Master data, Payslips data and Loans data for employees.
Note: The first calculation routine done in a period accrues leave for the current period. If a synchronization is done after the calculation routine then employees will be able to access the updated leave balance.
What happens to the Payroll when a Synchronization is done?
It transfers approved applications, for loans, overtime, advances, leave, masterfile changes copies across to payroll.
To do a synchronization: - Go to the 'Process' menu of the payroll Module - Select 'Belina Connect', then the 'Synchronize V2' menu options - The following screen displays:
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