Payroll Module > Step 6 - Calculation Routine, Checking and Paying

It is important to conduct checks every period to ensure that the payroll results are correct and in line with policy.

Having an employee(s) with a zero or unusually high or low PAYE amount is an obvious sign that something is not correct. Likewise having an overall Net Paid amount which is noticeably different from the prior period(s) is also a sign that something is not correct. In both cases it would be necessary to investigate and make changes, if necessary.

Supervisor Checks

Check that:

•the total on the Coinage, Cheque Listing and Bank Transfer reports equal the net pay total on the period journal report.

•the total basic agrees with basic pay schedules held outside the payroll

•the total overtime and allowances agree to pay schedules held outside the payroll

•employees that are in the payroll from the commencement of the tax year are processed using the FDS method. Employees engaged during the year are processed using the PAYE method.

•processing has been done properly for each type of processing done. To do this go to 'View' menu, 'Period Journal' option then 'Control'. The report breaks down amounts by input method.

Select a small, random, sample of employees and check that their payslip is correct in EVERY detail, including:

•PAYE calculated (agree every detail in the 'Tax Display' for the individual)

•Leave balance

•Pay rate applied

•Overtime hours paid (if applicable)

•Authority and value of allowances paid

•Value of benefits charged (if applicable)

•The calculated amount of any deduction including NSSA, WCIF, NEC and ZiMDeF

•Net amount paid

•Run a 'Trends' report for the employee looking for anything unusual about basic, overtime, PAYE or Net Paid

•Check that the employee physically exists

Warning messages

The system will display a warning message if after a calculation routine if there are employees with zero PAYE a message comes up stating the number of employees with zero tax. A warning message will also display if one or more used transaction codes currency is not correctly setup a warning window comes up listing such transaction codes.