After processing the final period of the year we do a period end procedure to go into the first period of the next tax year. This process we call a 'Year End Procedure'.
To simplify this process we have created a Wizard that automatically:
Creates the next year's periods
Sets up the common public holidays for the next tax year
Important: Before starting the year end procedure ensure that all necessary reports have been printed and exports prepared. A final
Year End Backup should be taken and stored carefully.
Year End Procedure Steps
Go to the 'Utilities', then 'Period End' menu options
Year-End procedure dialog
On the pop-up screen select 'Yes' to proceed with the Year-End procedure
Backup confirmation screen
It is necessary that you take a Backup if you have not done so already. If you need to do a backup place a tick in the 'Backup Payroll Now' checkbox.
Insert a tick on the check-box with text 'I have checked reports, taken a Backup and can proceed with Year End'
Then select 'Next' to proceed
Public holidays setup screen
The check boxes for 'Create New Year Periods' and 'Create common public holidays' come already ticked, keep these.
By default the year end wizard adopts the period settings from the previous tax year. You can change the period settings if necessary.
Click 'Finish' to complete the Year-End procedure and to proceed to enter the Tax tables for 2026.
Setting Up Tax Tables for 2026
Watch Tax Tables Setup Tutorial
Instructions on how to setup Tax Tables
USD Tax Tables 2026
If your payroll is USD/Multicurrency proceed to enter the tax bands as shown below:
Key Values for USD Tax Tables:
The Elderly tax credit age lower limit is 55 years
Deductible Pension is 5400
Medical Credits are 50%
Tax Levy Aids is 3%
USD Tax Tables configuration for 2026
After you have finished entering the tax bands (USD tax tables) click on 'OK' to view the payroll in the new year.
Year-end completion confirmation
Converting Employees to the Applicable Tax Method
Before commencing your 2026 payroll processing: Please ensure the correct tax method is set for each employee.
FDS Average is the recommended tax method for full-time employees.
PAYE/Non-FDS is applicable for employees who are seasonal, casual, contract or join during the year.
To ensure this setup: Go to Data - Bulk Routines - Employee master file changes
Bulk employee tax method conversion
Tick 'Tax Method' and select 'FDS Average'
Tick 'Tax Table Type' and select 'USD'
Select 'Apply To Selection' - tick 'Use Tagging' - proceed to select the tagging criteria
Tag the employees who fall under FDS Average tax method
Click OK to save the selection of employees
Click OK to proceed
Confirmation dialog
A pop-up will appear confirming if you want to proceed with the bulk master file change. Click Yes to proceed.
Administrator authentication
Enter Administrator Name and Password then click OK to complete the Bulk Master File Change.
Repeat this process to change the tax method and tax table type for PAYE/Non-FDS Employees.
ZWG Tax Tables 2026
If your payroll is solely in ZWG then enter the tax bands as shown below:
Note: Please note the communication from the Ministry Of Finance as provided for in Section 57 of the Finance Act, on the figures to be used for vehicles benefits, loan benefits, bonus tax free, deductible pension and tax credits.
ZWG Tax Tables configuration for 2026
✅ Year-End Process Complete!
The Year-End process is complete, and you can commence your January payroll processing.