To Use Timesheets on Belina Connect, you need to firstly enable the Timesheets option. To do this:

- In the left hand panel click on ‘Admin’ then the ‘Settings’ menu options.

- In the 'Global' tab that opens click on the ‘Timesheet’ option, on the right hand side of the screen, to enable the option.

- now select the 'Timesheet' tab

- Click the button 'Add Timesheet Rules'.

- Use the 'Payroll' drop-down menu option to select the Payroll that the Timesheet will be applicable to

- Use the radio button to select whether your organization is an 'NGO', or not, by selecting 'General'

- Select from the 'Submission' drop-down the time intervals in which the Timesheet is submitted. The options are 'Weekly', 'Bi-monthly' and 'Monthly'

 - For 'Bimonthly' timesheets click the drop-down menu against Week Start' to select the first day of the bimonthly period.

 - For 'Monthly' timesheets click the drop-down menu against Week Start' to select either a Calender date for the first day of the monthly period, or select the 'Pay Period' option which will then use the pay period dates in the Payroll.

 - For Weekly timesheets click the drop-down menu against  'Week Start' to select the day first day of the business week.

- Use the 'Date Layout' dropdown to select whether dates are to be listed vertically down the screen, or horizontally across the screen.

- Click the 'Overtime' button to enable the entry of overtime hours, if applicable.

- Click the 'Copy Previous' button to enable the copying across of information from the previous period Timesheet into the current one.

- Click the 'Disable Rest Days' button to disable the entry of times on days regarded as rest days. This could be weekends, or any day regarded as a rest day by the organization.

- Click the 'Disable Holiday' button to disable the entry of information on Timesheets for days regarded as holidays

- Click the 'Edit Work Codes' button to allows users to edit work codes.  

- Click the 'Cut off' button to enable the entry of a cut off date for Timesheets submission

- If there is a date cut off, then click 'Cut Off Day', the last day on which submissions are accepted for the period.  This is normally the payroll cut off day.

- Press 'Save' to save the settings.

Having set the general timesheet settings we now setup Working Patterns, for example one group working an 7am - 4pm shift whilst another working a 8am - 5pm shift.  To do this setup:

- First create a Work Pattern.  If this does not exist press the 'Create a new pattern' button

The following screen appears:

- Enter the name of the 'Working Pattern' eg. 'Day Shift' or 'Night Shift'

- Enter the maximum number of hours that employees work on each of the days.

- Press 'Save' to save the changes.

It is then necessary to assign these working patterns to employees, to do this:

- Click on the 'Select Employees' icon on the right hand side as shown below:

We are now going to apply the work patterns to a range of employee

- Select the 'Range Selection' option that you want to choose employees with.

- Then click on 'Ok' to save  

Work codes are the task that employees do on a daily basis being guided by the time they do these tasks (Work Patterns).

To set Work codes:

- Click on 'Admin' then 'Organizational'

- Then select 'Work codes'

- Click 'Insert' to create the work codes

NB: For the administrator to be able to use the Timesheets, there is need to set them in the approval paths

Once the setup has been done by the administrator it is then possible for the Connect users to populate their Timesheets online.

To do this the employee would:

- Click on 'My Applications'

- Select the menu option 'Timehseet'

- Click 'Add Row'

- Enter the 'Date', 'Cost Centre', 'Work Code', 'Hours', then add a 'Comment'